Staff management software

Smart scheduling

Control over staff costs

All in your pocket with our app

What are the benefits of a staff management system?

Caspeco Staff connects restaurant scheduling with staff costs. And the system was not built in theory. It was created by a Swedish restaurateur who ran several busy restaurants, but struggled with profitability because he lacked clear insight into staff costs. By connecting staff scheduling with staff costs, he was able to uncover valuable insights.

That is why he built a staff management system that brings together what really matters:

Revenue, hour by hour
Staff costs, hour by hour
Who is working, when and for how long

This gives you clear, actionable insights to make better decisions every day.

Learn more about Caspeco Staff here.

Save time with smarter scheduling in your restaurant

With Caspeco Staff, scheduling becomes faster, smarter and data-driven.

Saves time on staff scheduling
Gives you better control over staffing and staff costs
Makes it easier to plan based on your restaurant’s actual needs
Reduces administration and manual work
Lowers the risk of errors and misunderstandings in scheduling
Streamlines the payroll process

With Caspeco, you can:

Create schedule templates and reuse them instantly
Roll out schedules automatically for the whole team
Choose whether shifts should rotate or stay fixed

Plan in minutes instead of hours. Even better: scheduling is connected to your sales and forecasts, helping you staff based on real demand, not guesswork, and protect your margins.

Can you manage everything from one place?

Yes – and that is one of the biggest advantages. Caspeco’s staff management system is designed as an all-in-one interface, where everything is available without switching pages.

You can access:

Staff schedules and planned hours
Time reporting and worked hours
Leave requests and availability
Employee personal details
Internal communication
Payroll-related data

Everything you need – on one single screen. The centralised setup reduces administrative work and gives you full control over your staff.

How to choose the right POS system

Looking for a new POS solution – at Trivec by Caspeco we offer a complete solution POS, staff, analytics and table booking in one solution.

Download your copy today!

Time reporting for you and your team

Forget spreadsheets and manual follow-up.

Caspeco Staff gives you a fully digital time reporting system:

Clock in and out with a digital time clock
Track worked hours in real time
Manage absence directly in the schedule

Everything is accurate, transparent and always up to date. Managers get full visibility, while employees get a clear overview of their hours – reducing disputes and saving time on administration.

How does the staff management system help you plan staff costs?

With Caspeco, you no longer have to rely on guesswork.

You get:

Real-time comparisons between revenue and staff costs
Visual graphs that help you instantly identify overstaffing or understaffing
Data-driven guidance for restaurant scheduling

This means you always have the right number of staff at the right time – not too many, not too few.

Communication – for connected teams

Strong teams are built on good communication.

With Caspeco, you can:

Send updates via the app, SMS or email
Notify staff directly about shifts or changes
Communicate with the whole team or specific groups

Everything happens in one place, with one click. No more missed messages or confusion – just clear, fast and structured communication that keeps your team in sync.

Is it easy for staff to use?

Yes – and that is essential. A good staff management system should work for everyone, not just managers.

With Caspeco, employees can:

View their schedules at any time
Request shifts or time off
See their worked hours
Update their personal details

Everything is transparent and easy to access, improving team satisfaction and reducing confusion.

Complete restaurant solution

In spring 2025, Trivec became part of Caspeco. Today, Trivec by Caspeco is a product line of its own, with Trivec continuing to deliver one of the market’s best, most reliable and feature-rich POS systems for restaurants.

Together, Trivec and Caspeco offer a complete restaurant solution for businesses that want to bring POS, staff management, bookings and analytics together in one strong ecosystem. We focus on what we do best in our respective areas – and you get the best of both worlds.

The Caspeco app – everything in your pocket

Caspeco is not just for managers – it is built for your whole team.

With the mobile app, employees can:

View their schedules at any time
Request shifts or time off
Track worked hours
Update personal details

Managers can:

Monitor staff activity
Access important business data
Stay in control, even when they are not on site

Whether you are at the restaurant or not, your business is always within reach. The app brings everything together and gives both staff and managers real-time access to the tools they need – anytime, anywhere.

Simpel tip management

No more confusion or discussions around tips.

Caspeco includes a fully integrated tip management system:

Set clear rules for distribution
Automate the calculations
Ensure fair and transparent payouts

Save time and build trust in your team. This feature removes manual work and makes sure everyone gets their fair share – automatically.

Staff management